Functional Overview
See the Diagrams page for the visual workflow.
1. Introduction & Goals
REV Spain lets companies self-manage the process of claiming Spanish R&D tax credits end to end: intake, eligibility check, extraction of employee/salary data from official documents, project information gathering, employee-to-project allocation, and generation of both financial and technical claim reports.
Quality Goals
- Self-service — minimal need for manual handling by internal teams
- Ease of use for non-technical claimants
- Fast data gathering (short time-to-claim)
- Centralization of claims across the organization
Stakeholders
- Top Management
- Head of Business Unit
- R&D Consultants
2. System Scope & Context
User Types
- Self-service claimants
- Internal reviewers
- Admins
External Systems
- Unified.to — third-party integration used as an alternative ingestion path when a client does not want to upload sensitive employee/salary data directly (e.g. pulls HR/payroll data from the client's own systems).
Sensitive Data Boundary
REV Spain handles sensitive employee and salary data directly in both ingestion paths: either after extraction from uploaded ITA/RNT documents, or via the Unified.to integration. There is no path that avoids the core system processing PII — this should be treated as a compliance-relevant boundary (encryption at rest/in transit, access control, retention policy).
3. Claim Generation Flow (Functional)
- Claimant submits ITA/RNT documents, or connects via Unified.to
- Employee & salary data is normalized
- Claimant/reviewer provides project information
- Employees are mapped to projects
- Eligibility criteria are evaluated
- Financial and technical reports are generated
- Internal reviewer validates the claim before export/submission